Storing Material In Your Office Building

by Editor on April 30, 2013


Do you or have you worked in an office? Have you noticed how there is not enough space to keep everything, from printing equipment to stationery? Often times, offices are small, crammed, impersonal spaces and we go there to have our timecards punched and not really for any other reason.

Dealing with Material

Since offices really don’t have much space, where does everything go? There is usually some sort of product, supplies, and mounds of paperwork that office workers must deal with. So what happens to these materials, how are they handled?

Let’s back up for a moment. Could you imagine if there was a warehouse connected to every office, or vice versa? There would be madness. Offices and warehouses are separate for several reasons. Here’s an example: as I mentioned before, there was a warehouse connected to the office where I used to work. This warehouse could be accessed at any moment by me or any of the other employees. The warehouse workers generally dealt with shipping and order fulfillment while those of us who were in the office dealt with customer concerns, phone calls, emails, and order handling. Anyway, all of the product was stored behind the office, just through a door. The warehouse workers had access to the office and we had access to the warehouse. In this case, there wasn’t too much of a problem, but what could have happened? Had there been a dishonest employee, warehouse or office, product or essential office supplies could have gone missing. Interpersonal relationships could have formed between office and warehouse workers that would have resulted in a lag in work ethic and output. The bottom line: With a few exceptions, there should not be any such thing as an office warehouse.

Most companies have distribution centers, located inside of a warehouse. These distribution centers fulfill orders and distribute product to retailers and consumers. There are ways that these materials are handled that are more efficient than others. Some companies handle material on their own dime by hiring workers and purchasing forklifts and large trucks. Some companies hire a forklift and operator or a truck driver.

What is the best way?

The best way is different depending on circumstances. Some people may find that their best solution is to do it themselves by hiring an employee and purchasing machinery to handle the material. I would prefer hiring someone who can bring their own machinery, just when I need them. Most local companies do not have the demand for their own machinery and operator. This leads me to believe that the best solution is to outsource: hire a company that has their own employees to bring their own machinery and do the task. This way, the out of pocket expense is not as high.

About the Author

Rebecca Shanks is an opinionated wife and mother. Whether the conversation is about the best brand of laundry detergent, the newest political topic or Utah materials handling, she has a thought or two to share. Rebecca enjoys spending time with her husband and son, writing, horseback riding, reading, and bowling, in that order.

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